Director of Finance and Administration:
Since 1977 Watson Children’s Shelter (WCS) has been providing safety, nurturing and stability to children and families through quality services and trauma informed care. The agency is committed to utilizing best practice and evidenced-based approaches and demonstrating service outcomes while striving for continued quality improvement in all areas of the organization. WCS has received several recognitions and awards, including being named 2019 State of Montana Nonprofit of the Year, and voted as the top nonprofit organization in Missoula the previous two years and in the top three several years in a row. And most recently, WCS has been nominated for a statewide Community Innovation Award.
Position Summary –
WCS is seeking an energetic and self-motivated individual that shares our passion for excellence to join our team as the Director of Finance and Administration. This position is responsible for financial management, targeted agency administrative functions, and human resources. Reporting to the Executive Director, this key member of the leadership team provides sound financial management advice, oversight and analysis, supports and collaborates with the Executive Director, Development Director and Program Directors, serves as a staff liaison with the board finance and personnel committees, and manages human resources.
Financial management duties include managing and supervising all financial and accounting processes of the organization; overseeing payroll processes; managing and overseeing bank accounts and banking relationships; administering the funds of the organization according to the approved budget and monitoring the monthly cash flow of the organization; and preparing monthly financial statements. Additional duties include working with the Executive Director to prepare and monitor the annual organizational budget; present the annual budget to the Finance Committee; provide financial information to the development and program teams; monitor, analyze, and report on all aspects of the financial health of the organization; review and improve internal controls, as well as financial policies and procedures to assure appropriate segregation of duties; ensure the organization complies with pertinent regulations; provide schedules and manage the annual financial audit and preparation of state and federal financial filings; proactively enforce fiscal policies, controls and separation of duties to ensure sound financial practices in compliance with GAAP, OMB regulations and funding requirements; maintain accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements; prepare and provide accurate and timely financial reporting and data analyses to appropriate internal and external stakeholders, including preparation of accounting schedules, reports and financial statements on a monthly and ad hoc basis.
Human resource duties include overseeing and supporting the recruitment, hiring, on-boarding, benefit administration, performance management and personnel records for all staff; ensure compliance and maintain confidentiality of all personnel issues; oversee the implementation of human resources policies, procedures and practices including the development and updating of job descriptions for all staff; overseeing the annual review process for all staff; communicate with the Board’s Personnel Committee as needed; maintain employee personnel records including benefit changes, payroll information, timesheets, leave requests, and other employee-related material; serve as the primary benefits contact for employees, benefit vendors, and third party administrators; and serve as human resource/personnel support to Program Directors and supervisors.
Agency administrative duties include working closely with the Executive Director to coordinate and manage the agency’s liability and other insurance policies; oversee the agency’s worker’s compensation; maintain staff files in compliance with federal and state standards; manage and negotiate outside contracts; manage, monitor, and make recommendations to the employee benefits program; provide employee training on topics of employment law, safety, etc.; and oversee supply purchasing.
Candidates must hold a bachelor’s degree in accounting, management, or finance and have at least five years of finance or accounting experience in a non-profit organization. A strong knowledge and understanding of nonprofit operating principles, practices, and procedures is also important. Must demonstrate the ability to analyze and develop specific systems and organizational tools in the areas of financial management, human resources and business operations. Must also have a strong knowledge and ability to deal competently with finances, budgeting and reporting of expenses and revenue. Must have excellent verbal and written communication skills and be able to work in a team oriented environment with shared common goals around strategy, program outcomes, and organizational improvement. Must have the ability to interact and work effectively with partner organizations, stakeholders, staff, and volunteers. Strong computer skills, including word processing, spreadsheets, databases, and software systems is also required. Knowledge of child abuse and neglect issues, families systems, and related community services is not required but would be helpful.
This position is full-time, salaried, with full benefits. Benefits include competitive pay; a very generous paid-time off (PTO) policy; employer contributions to retirement; employee health, dental, and vision insurance available; and six paid holidays.
Interested applicants should send a cover letter and resume to Mike Boehm, Executive Director at Watson Children’s Shelter, 4978 Buckhouse Lane, Missoula, Montana 59804 or email them to email@example.com
Position will remain open until filled. Watson Children’s Shelter is an EOE.
Watson Children’s Shelter’s Shelter Care Program
We are hiring for this position year round.